Information about the High Commission of India, Windhoek Required Under Section 4(1)(B) of the RTI Act, 2005

(i)

The particulars of the organization, its functions and duties;

The High Commission of India, Windhoek is headed by the High Commissioner who is assisted by the Head of Chancery and members of staff in discharge of his duties and responsibilities.
The functions of the High Commission inter alia, include political and economic cooperation between India and Namibia. trade and investment promotion between the two countries, cultural activities and exchanges, press and media liaison, scientific cooperation in bilateral and multilateral contexts and rendering of consular/passport/visa services to the general public.
The High Commission of India functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.

(ii)

The powers and duties of its officers and employees;

General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time and instructions of the Ministry of External Affairs thereon. Financial powers of the Officers of the High Commission of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad, General Financial Powers and instructions/rules of Government of India and/or Ministry of External Affairs from time to time. Consular powers of the High Commission are derived from the Consular Manual, the Passports Act, 1967 and instructions of the Ministry of External Affairs/Ministry of Home Affairs from time to time. The duties and responsibilities of the officers and staff working in the High Commission are defined by the High Commissioner.

(iii)

The procedure followed in the decision making process, including channels of supervision and accountability;

Decisions are taken under the instruction and supervision of the High Commissioner.

(iv)

The norms set by it for the discharge of its functions

Norms are set under the instruction and supervision of the High Commissioner.

(v)

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS (PLCA) Rules.
Delegated Financial Powers of Government of India’s Representatives Abroad Passports Act, 1967
Fundamental Rules and Supplementary Rules
Central Civil Services(Conduct) Rules
Central Civil Services(CCA) Rules
General Financial Rules
CCS(Leave) Rules
CCS(Travelling Allowance) Rules
Central Government(Receipt & Payment) Rules
Consular Manual
Manual on Office Procedure etc.
Besides, the above - mentioned rules and regulations, the High Commission functions as per other Government of India rules and regulations as applicable from time to time

(vi)

A statement of the categories of documents that are held by it or under its control;

Classified documents/files relating to India’s external relations and internal affairs, matters of national security, defence , trade policy etc.

(vii)

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

The High Commission functions within the norms dictated by India’s foreign policy formulated by the Ministry of External Affairs, rules and regulations of Government of India that apply to it in administrative, commercial, consular and cultural matters. Policy is implemented by the High Commission under

(viii)

A statement of the boards, councils, committes and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice as to whether meeting of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

The guidance of the High Commissioner. The High Commissioner, wherever necessary, interacts with the local think tanks, academic community and others in matters of mutual interest and in furtherance and implementation of government of India policies and objectives.

(ix)

A directory of its officers and employees;

A directory is given at Annex-I

(x)

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

A statement of monthly remuneration is at Annex-II

(xi)

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

The Budget figures for the current financial year are given in the statement at Annex-III

(xii)

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

The High Commission does not have any subsidy programme.

(xiii)

Particulars of recipients of concessions, permits or authorizations granted by it

No concessions/permits are granted by the High Commission

(xiv)

Details in respect of the information, available to or held by it, reduced in an electronic rest. Dissemination of form;

The website of the High Commission has requisite information on various matters of general and public interest. Information to interested parties on India and its various aspects is done by different modes and channels.

(xv)

The particulars of facilities available to citizens for obtaining the information, including the working hours of a library or reading room, if maintained for public use;

The High Commission has also a library open to public during the normal working hours.

(xvi)

The names, designations and other particulars of the Public Information Officers;

Public Information officer:
Mr. Ravi Kumar Nir
Telephone: +264-61-226037
Fax :+264-61237320,
Email:cons.windhoek@mea.gov.in , comm.windhoek@mea.gov.in

(xvii)

Such other information as may be prescribed and thereafter updated every year

The website of the High Commission has information which is updated on a regular basis.